Policies

Welcome

Welcome to Ellie's Elves' Policy Page. Thanks to the community and the support of all our generous volunteers, we are able to make a lasting impact by offering support and encouragement to local families in crisis.
Welcome to Ellie's Elves' Policy Page. Thanks to the community and the support of all our generous volunteers, we are able to make a lasting impact by offering support and encouragement to local families in crisis.

If you have any questions or concerns, contact us:

Ellie's Elves
2217 Princess Anne Street
Suite 106-1F
Fredericksburg, Virginia 22401
LetItShineVa@gmail.com
 Joni Kanazawa, Founder / Director (770) 846-3900

If you have any questions or concerns, contact us:

Ellie's Elves
2217 Princess Anne Street
Suite 106-1F
Fredericksburg, Virginia 22401
LetItShineVa@gmail.com
 Joni Kanazawa, Founder / Director (770) 846-3900

Terms Of Service

Agreeement Between User And https://ellieselves.org and https://ellieselves.com

The https://ellieselves.org and https://ellieselves.com website (the “Site”) is comprised of various web pages operated by the nonprofit, Ellie’s Elves Incorporated (“Ellie’s Elves”).  The Site is offered to you conditioned on your acceptance without modification of the terms, conditions, and notices contained herein (the “Terms”).  Your use of the Site constitutes your agreement to all such Terms.  Please read the terms carefully, and keep a copy of them for your reference.

Agreeement Between User And https://ellieselves.org And https://ellieselves.com

The https://ellieselves.org and https://ellieselves.com website (the “Site”) is comprised of various web pages operated by the nonprofit, Ellie’s Elves Incorporated (“Ellie’s Elves”).  The Site is offered to you conditioned on your acceptance without modification of the terms, conditions, and notices contained herein (the “Terms”).  Your use of the Site constitutes your agreement to all such Terms.  Please read the terms carefully, and keep a copy of them for your reference.

Privacy

Your use of https://ellieselves.org and https://ellieselves.com is subject to Ellie’s Elves’s Privacy Policy. Please review our Privacy Policy, which also governs the Site and informs users of our data collection practices.

Electronic Communications

Visiting the Site or sending emails to Ellie’s Elves constitutes electronic communications. You consent to receive electronic communications and you agree that all agreements, notices, disclosures and other communications that we provide to you electronically, via email and on the Site, satisfy any legal requirement that such communications be in writing.

Children Under Thirteen

Ellie’s Elves collects personally identifiable information from children under the age of thirteen. Ellie’s Elves collects this information for the following reason(s):

We provide information about our personal data practices for children on our home page and wherever we knowingly collect personal data from children on our website. If you are under the age of thirteen, you must ask your parent or guardian for permission to use this website. If you are a parent and you have questions regarding our data collection practices, please contact us using the information provided at the end of this Agreement. If you are under 18, you must use the Site only with permission of a parent or guardian.

Links to Third Party Sites / Third Party Services

The Site may contain links to other websites (“Linked Sites”). The Linked Sites are not under the control of Ellie’s Elves and Ellie’s Elves is not responsible for the contents of any Linked Site, including without limitation any link contained in a Linked Site, or any changes or updates to a Linked Site. Ellie’s Elves is providing these links to you only as a convenience, and the inclusion of any link does not imply endorsement by Ellie’s Elves of the site or any association with its operators.

Certain services made available via the Site are delivered by third party sites and organizations. By using any product, service or functionality originating from the Site domain, you hereby acknowledge and consent that Ellie’s Elves may share such information and data with any third party with whom Ellie’s Elves has contractual relationship to provide the requested product, service, or functionality on behalf of the Site users and customers.

No Unlawful or Prohibited Use / Intellectual Property

You are granted a non-exclusive, non-transferable, revocable license to access and use the Site strictly in accordance with these terms of use. As a condition of your use of the Site, you warrant to Ellie’s Elves that you will not use the Site for any purpose that is unlawful or prohibited by these Terms. You may not sue the Site in any manner which could damage, disable, overburden, or impair the Site or interfere with any other party’s use and enjoyment of the Site. You may not obtain or attempt to obtain any materials or information through any means not intentionally made available or provided for through the Site.

All content included as part of the Service, such as text, graphics, logos, images, as well as the compilation thereof, and any software used on the Site, is the property of Ellie’s Elves or its suppliers and protected by copyright and other laws that protect intellectual property and proprietary rights. You agree to observe and abide by all copyright and other proprietary notices, legends or other restrictions contained in any such content and will not make any changes thereto.

You will not modify, publish, transmit, reverse engineer, participate in the transfer or sale, create derivative works, or in any way exploit any of the content, in whole or in part, found on the Site. Ellie’s Elves’s content is not for resale. Your use of the Site does not entitle you to make any unauthorized use of any protected content, and in particular you will not delete or alter any proprietary rights or attribution notices in any content. You will use protected content solely for your personal use, and will make no other use of the content without the express written permission of Ellie’s Elves and the copyright owner. You agree that you do not acquire any ownership rights in any protected content. We do not grant you any licenses, express or implied, to the intellectual property of Ellie’s Elves or our licensors except as expressly authorized by these Terms.

Use of Communication Services

The Site may contain bulletin board services, chat areas, news groups, forums, communities, personal web pages, calendars, and/or other message or communication facilities designed to enable you to communicate with the public at large or with a group (collectively, “Communication Services”). You agree to use the Communication Services only to post, send and receive message and material that are proper and related to the particular Communication Service.

By way of example, and not as a limitation, you agree that when using a Communication Service, you will not: Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others; publish, post, upload, distribute or disseminate any inappropriate, profane, defamatory, infringing, obscene, indecent or unlawful topic, name, material or information; upload files that contain software or other material protected by intellectual property laws (or by rights of privacy of publicity) unless you own or control the rights thereto or have received all necessary consents; upload files that contain viruses, corrupted files, or any other similar software or programs that may damage the operation of another’s computer; advertise or offer to see or buy any goods or services for any business purpose, unless such Communication Service specifically allows such messages; conduct or forward surveys, contents, pyramid schemes or chain letters; download any file posted by another user of a Communication Service that you know, or reasonably should know, cannot be legally distributed in such manner; falsify or delete any author attributions, legal or other proper notices or proprietary designations or labels of the origin or source of software or other material contained in a file that is uploaded; restricted or inhibit any other user from using and enjoying the Communication Services; violate any code of conduct or other guidelines which may be applicable for any particular Communication Service; harvest or otherwise collect information about others, including e-mail addresses, without their consent; violate any applicable laws or regulations.

Ellie’s Elves has no obligation to monitor the Communication Services. However, Ellie’s Elves reserves the right to review materials posted to a Communication Service and to remove any materials in its sole discretion. Ellie’s Elves reserves the right to terminate your access to any or all of the Communication Services at any time without notice for any reason whatsoever.

Ellie’s Elves reserves the right at all times to disclose any information as necessary to satisfy any applicable law, regulation, legal process or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, in Ellie’s Elves’s sole discretion.

Always use caution when giving out any personally identifying information about yourself or your children in any Communication Service. Ellie’s Elves does not control or endorse the content, messages, or information found in any Communication Service and, therefore, Ellie’s Elves specifically disclaims any liability with regard to the Communication Services and any action resulting from your participation in any Communication Service. Managers and hosts are not authorized Ellie’s Elves’ spokespersons, and their views do not necessarily reflect those of Ellie’s Elves.

Materials uploaded to a Communication Service may be subject to posted limitations on usage, reproduction, and/or dissemination. You are responsible for adhering to such limitations if you upload the materials.

Materials Provided to https://ellieselves.org and htts://ellieselves.com/ or Posted on Any Ellie's Elves Web Page

Ellie’s Elves does not claim ownership of the materials you provide to https://ellieselves.org and  https://ellieselves.com/ (including feedback and suggestions) or post, upload, input or submit to any Ellie’s Elves’ Site or our associated services (collectively “Submissions”). However, by posting, uploading, inputting, providing or submitting your Submission you are granting Ellie’s Elves, our affiliated companies and necessary sublicenses permission to use your Submission in connection with the operation of their Internet business including, without limitation, the rights to: copy, distribute, transmit, publicly display, publicly perform, reproduce, edit, translate and reformat your Submission; and to publish your name in connection with your Submission.

No compensation will be paid with respect to the use of your Submission, as provided herein. Ellie’s Elves is under no obligation to post or use any Submission you may provide and may remove any Submission at any time in Ellie’s Elves’s sole discretion.

By posting, uploading, inputting, providing or submitting your Submission you warrant and represent that you own or otherwise control all of the rights to your Submission as described in this section including, without limitation, all the rights necessary for you to provide, post, upload, input or submit the Submission.

Third Party Accounts

You will be able to connect your Ellie’s Elves account to third party accounts. By connecting your Ellie’s Elves account to your third party account, you acknowledge and agree that you are consenting to the continuous release of information about you to others (in accordance with your privacy settings on those third party sites). If you do not want information about you to be shared in this manner, do not use this feature.

International Users

The Service is controlled, operated and administered by Ellie’s Elves from our offices within the USA. If you access the Service from a location outside the USA, you are responsible for compliance with all local laws. You agree that you will not use Ellie’s Elves’ Content accessed through the Site in any country or in any manner prohibited by any applicable laws, restrictions or regulations.

Indemnification

You agree to indemnify, defend and hold harmless Ellie’s Elves, its officers, directors, employees, agents and third parties, for any losses, costs, liabilities and expenses (including reasonable attorney’s fees) relating to or arising out of your use of or inability to use the Site or services, any user postings made by you, your violation of any terms of this Agreement or your violation of any rights of third party, or your violation of any applicable laws, rules or regulations. Ellie’s Elves reserves the right, at its own cost, to assume the exclusive defense and control of any matters otherwise subject to indemnification by you, in which event you will fully cooperate with Ellie’s Elves in asserting any available defenses.

Arbitration

In the event the parties are not able to resolve any dispute between them arising out of or concerning these Terms and Conditions, or any provisions hereof, whether in contract, tort, or otherwise at law or in equity for damages or any other relief, then such dispute shall be resolved only by final and binding arbitration pursuant to the Federal Arbitration Act, conducted by a single neutral arbitrator and administered by the American Arbitration Association, or a similar arbitration service selected by the parties, in a location mutually agreed upon by the parties. The arbitrator’s award shall be final, and judgment may be entered upon it in any court having jurisdiction. In the event that any legal or equitable action, proceeding or arbitration arises out of or concerns these Terms and Conditions, the prevailing party shall be entitled to recover its costs and reasonable attorney’s fees. The parties agree to arbitrate all disputes and claims in regards to these Terms and Conditions or any disputes arising as a result of these Terms and Conditions, whether directly or indirectly, including Tort claims that are a result of these Terms and Conditions. The parties agree that the Federal Arbitration Act governs the interoperating and enforcement of this provision. The entire dispute, including the scope and enforceability of this arbitration provision shall be determined by the Arbitrator. This arbitration provision shall survive the termination of these Terms and Conditions.

Class Action Waiver

Any arbitration under these Terms and Conditions will take place on an individual basis; class arbitrations and class/representative actions are not permitted. The parties agree that a party may bring claims against the other only in each’s individual capacity, and not as a plaintiff or class member in any putative class, collective or representative proceeding, such as the form of a private attorney general action against the other. Further, unless both you and Ellie’s Elves agree otherwise, the arbitrator may not consolidate more than one person’s claims, and may not otherwise preside over any form of a representative or class proceeding.

Liability Disclaimer

The information, software, products, and services included in or available through the site may include inaccuracies or typographical errors. Changes are periodically added to the information herein. Ellie’s Elves and/or its suppliers may make improvements and/or changes in the site at any time.

Ellie’s Elves and/or its suppliers make no representations about the suitability, reliability, timeliness, and accuracy of the information, software products, services and related graphics contained on the site for any purpose. To the maximum extent permitted by applicable law, all such information, software, products, services and related graphics are approved “As Is” without warranty or condition of any kind. Ellie’s Elves and/or its suppliers hereby disclaim all warranties and conditions with regard to this information, software, products, services and related graphics, including all implied warranties or conditions of merchantability, fitness for a particular purpose, title and non-infringement.

To the maximum extent permitted by applicable law, in no event shall Ellie’s Elves and/or its suppliers be liable for any direct, indirect, punitive, incidental, special. Consequential damages or any damages whatsoever including, without limitation, damages for loss of use, data or profits, arising out of or in any way connected with the use or performance of the site, with the delay or inability to use the site or related services, the provision of or failure to provide services, or for any information, software, products, services and related graphics obtained through the site, or otherwise arising out of the use of the site, whether based on contract, tort, negligence, strict liability or otherwise, even if Ellie’s Elves or any of its suppliers has been advised of the possibility of damages because some states / jurisdictions do not allow the exclusion or limitation of liability for consequential or incidental damages, the above limitation may not apply to you. If you are dissatisfied with any portion of the site, or with any of these terms of use, your sole and exclusive remedy is to discontinue using the site.

Termination / Access Restriction

Ellie’s Elves reserves the right, in its sole discretion, to terminate your access to the Site and the related services or any portion thereof at any time, without notice. To the maximum extent permitted by law, this agreement is governed by the laws of the State of Virginia and you hereby consent to the exclusive jurisdiction and venue of courts in Stafford County, Virginia in all disputes arising out of or relating to the use of the Site. Use of the Site is unauthorized in any jurisdiction that does not give effect to all provisions of these Terms, including, without limitation, this section.

You agree that no joint venture, partnership, employment, or agency relationship exists between you and Ellie’s Elves as a result of this agreement or use of the Site. Elile’s Elves’s performance of this agreement is subject to existing laws and legal process, and nothing contained in this agreement is in derogation of Ellie’s Elves’s right to comply with governmental, court and law enforcement requests or requirements relating to your use of the Site or information provided to or gathered by Community Threads with respect to such use. If any part of this agreement is determined to be invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth above, then the invalid or unenforceable provisions will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and the remainder of the agreement shall continue in effect.

Unless otherwise specified herein, this agreement constitutes the entire agreement between the user and Community Threads with respect to the Site and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral or written, between the user and Ellie’s Elves with respect to the Site. A printed version of this agreement and of any notice given in electronic form shall be admissible in judicial or administrative proceedings based upon or relating to this agreement to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form. It is the express wish to the parties that this agreement and all related documents be written in English.

Changes to Terms

Ellie’s Elves reserves the right, in its sole discretion, to change the Terms under which https://ellieselves.com is offered. The most current version of the Terms will supersede all previous versions. Ellie’s Elves encourages you to periodically review the Terms to stay informed of our updates.

Contact Us

Ellie’s Elves welcomes your questions or comments regarding the Terms:

Mailing Address:

Ellie’s Elves
2217 Princess Anne Street
Suite 106-1F
Fredericksburg, Virginia 22401

Email Address:

Telephone Number:

Founder / Director, Joni Kanazawa, (770) 846 – 3900

Effective as of 8/15/2023

Privacy Policy

At the Ellie’s Elves, we want you to know how we collect, use, share, and protect information about you. By interacting with the Ellie’s Elves through our website and community services, you consent to the use of information that is collected or submitted as described in this Privacy Policy (“Policy”). We may change or add to this privacy policy, so we encourage you to review it periodically.

We reserve the right to make changes to this Policy at any given time. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page. If at any point in time, Ellie’s Elves decides to make use of any personally identifiable information on file, in a manner vastly different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option as to whether to permit the use of their information in this separate manner.

At the Ellie’s Elves, we want you to know how we collect, use, share, and protect information about you. By interacting with the Ellie’s Elves through our website and community services, you consent to the use of information that is collected or submitted as described in this Privacy Policy (“Policy”). We may change or add to this privacy policy, so we encourage you to review it periodically.

We reserve the right to make changes to this Policy at any given time. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page. If at any point in time, Ellie’s Elves decides to make use of any personally identifiable information on file, in a manner vastly different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option as to whether to permit the use of their information in this separate manner.

The Policy applies to Ellie’s Elves, and it governs any and all data collection and usage by us. Through the use of  https://ellieselves.org and  https://ellieselves.com, you are therefore consenting to the data collection procedures expressed in this Policy.

Please note that this Policy does not govern the collection and use of information by companies that Ellie’s Elves does not control, not by individuals not employed or managed by us. If you visit a website that we mention or link to, be sure to review its privacy policy before providing the site with information. It is highly recommended and suggested that you review the privacy policies and statements of any website you choose to use or frequent to better understand the way in which websites garner, make use of and share the information collected.

Specifically, this Policy will inform you of the following:
  • What personally identifiable information is collected from you through our website;
  • Why we collect personally identifiable information and the legal basis for such collection;
  • How we use the collected information and with whom it may be shared;
  • What choices are available to you regarding the use of your data; and
  • The security procedures in place to protect the misuse of your information.

Information We Collect

It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any services. This website collects various types of information, such as:
  • Voluntarily provided information which may include your name, address, email address, billing and/or credit card information, etc. which may be used when you donate, sign-up for the newsletter, and/or services and to deliver the services you have requested.
  • Information automatically collected when visiting out website, which may include cookies, third party tracking technologies and server logs.

Please rest assured that this site will only collect personal information that you knowingly and willingly provide to us by way of surveys, completed membership forms, volunteer forms, request for assistance, and emails. It is the intent of this site to use personal information only for the purpose for which it was requested, and any additional uses specifically provided for in this Policy.

Why We Collect Information And For How Long

We are collecting your data for several reasons:
  • To better understand your needs and provide you with the services you have requested;
  • To fulfill our legitimate interest in improving our services of handcrafted items and donated clothing;
  • To send you promotional emails containing information we think you may like when we have your consent to do so;
  • To contact you to fill our surveys or participate in other types of market research, when we have your consent to do so;
  • To customize our website according to your online behavior and personal preferences.

The data we collect form you will be stored for no longer than necessary. The length of time we retain said information will be determined based upon the following criteria: the length of time your personal information remains relevant; the length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations; any limitation periods within which claims might be made; any retention periods prescribed by law or recommended by regulators, professional bodies or associations; the type of contract we have with you, the existence of your consent, and our legitimate interest in keeping such information as stated in this Policy.

Use Of Information Collected

Ellie’s Elves does not now, nor will it in the future, sell, rent or lease any of its customer lists and/or names to any third parties.

Ellie’s Elves may collect and may make use of personal information to assist in the operation of our website and to ensure delivery of the services you need and request. At times, we may find it necessary to use personally identifiable information as a means to keep you informed of other possible services that may be available to you from https://ellieselves.org and https://ellieselves.com.

Ellie’s Elves uses various third-party social media features including but not limited to Facebook and other interactive programs. These may collect your IP address and require cookies to work properly. These services are governed by the privacy policies of the providers and are not within Ellie’s Elves’s control.

Disclosure Of Information

Ellie’s Elves may not use or disclose the information provided by you except under the following circumstances:
  • as necessary to provide services you have requested;
  • in other ways described in this Policy or to which you have otherwise consented;
  • in the aggregate with other information in such a way so that your identity cannot reasonably be determined;
  • as required by law, or in response to a subpoena or search warrant;
  • to outside auditors who have agreed to keep the information confidential;
  • as necessary to enforce the Terms of Service;
  • as necessary to maintain, safeguard and preserve all the rights and property of Ellie’s Elves.

Non-Marketing Purposes

Ellie’s Elves greatly respects your privacy. We do maintain and reserve the right to contact you if needed for non-marketing purposes (such as bug alerts, security breaches, account issues, and/or changes in Ellie’s Elves’s services). In certain circumstances, we may use our website, newspapers, or other public means to post a notice.

Children Under The Age Of 13

Ellie’s Elves’s website is not directed to, and does not knowingly collect personal identifiable information from, children under the age of thirteen (13). If it is determined that such information has been inadvertently collected on anyone under the age of thirteen (13), we shall immediately take the necessary steps to ensure that such information is deleted from our system’s database, or in the alternative, that verifiable parental consent is obtained for the use and storage of such information. Anyone under the age of thirteen (13) must seek and obtain parent or guardian permission to use this website.

Unsubscribe Or Opt-Out

All users and visitors to our website have the option to discontinue receiving communications from us by way of email or newsletters. To discontinue or unsubscribe from our website please send an email that you wish to unsubscribe to LetItShineVa@gmail.com. If you wish to unsubscribe or opt-out from any third=party website, you must go to that specific website to unsubscribe or opt-out. Ellie’s Elves will continue to adhere to this Policy with respect to any personal information previously collected.

Links To Other Websites

Our website does contain links to affiliate and other websites. Ellie’s Elves does not claim nor accept responsibility for any privacy policies, practices and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when they leave our website and to read the privacy statements of every website that collects personally identifiable information. This Privacy Policy Agreement applies only and solely to the information collected by our website.

Notice To European Union Users

Ellie’s Elves’s operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on the EU-US Privacy became operational on August 1, 2016. The framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Policy.

Security

Ellie’s Elves takes precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (e.g. credit card information), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for “https” at the beginning of the address of the webpage.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only volunteers who need the information to perform a specific job (for example, customer service) are granted access to personally identifiable information. The computers and servers in which we store personally identifiable information are kept in a secure environment. This is all done to prevent any loss, misuse, unauthorized access, disclosure or modification of the user’s personal information under our control.

The organization also uses Secure Socket Layer (SSL) for authentication and private communications to build users’ trust and confidence in the internet and website use by providing simple and secure access and communication of credit card and personal information.

Acceptance Of Terms

By using this website, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use of our website following the posting of any updates or changes to our terms and conditions shall mean that you agree and acceptance of such changes.

How To Contact Us

If you have any questions or concerns regarding the Privacy Policy Agreement related to our website, please feel free to contact us at the following email, telephone number or mailing address.

Email Address:

Telephone Number:

Founder / Director, Joni Kanazawa, (770) 846 – 3900

Mailing Address:

Ellie’s Elves
2217 Princess Anne Street
Suite 106-1F
Fredericksburg, Virginia 22401

Effective as of 8/15/2023